Conference Champion Toolkit
Everything You Need to
Bring Your Club to Ignite '27
Ignite '27 · April 15–18, 2027 · Walla Walla, WA. Build your club's promotion plan below, then use the scripts, promo writer, and downloads on this page. Everything you type stays on this device.
Start Here
How to Use This Page
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Jump to any step you need. You don't have to start at the top, and you don't have to finish in one sitting.
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'Why Our Club Should Go' is the talk track. Read it at a meeting, or press 'Copy the Story' and paste it into an email or newsletter.
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'Club Promotion Plan' has blanks to fill in about your club. What you type stays on this computer and is never sent anywhere.
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Press 'Save Plan as PDF' when your plan is done. A print window opens — choose 'Save as PDF' to keep or print a copy.
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'Ready-to-Read Meeting Scripts' gives you the words to say at a meeting. Just read them aloud.
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'Generate Promo Copy' writes your newsletter or social media wording for you. Press 'Copy', then paste it where you want it.
Need a hand? Email info@igniterotary.org and a real person will help you.
Step 0
Why Our Club Should Go
The story to tell at a meeting, in a newsletter, or one-on-one. Personalize the three boxes, then copy it.
Most of us joined Rotary for the people and stayed because of what we do together. Ignite '27 is the one weekend a year when the whole district gets in the same room — and the clubs that show up together come home different.
1. For you: four days that refill the tank
April 15–18, 2027, in Walla Walla. Inspiring speakers, Rotarians from 45+ clubs, and time in one of the Northwest's great wine and harvest towns. You'll come home with new ideas, new friends, and a reminder of why you give your Tuesdays to this.
2. For our club: we come home stronger
Clubs that travel together build the kind of bond weekly meetings can't. Carpooling over, dinners together, inside jokes on the drive home — that's how members become friends, and friends stay members.
3. For our foundation: real money, not just bragging rights
$1,000 for the top club in our division, $250 for the first club to 25%, VIP seating at the Friday plenary for the first to 75%, a club rebate of $100 / $250 / $500 at 5 / 10 / 15 registrants (one per club, limited to the first 10 / 4 / 2 clubs), and +1 for every Rotarian under 35 who registers with us. It all comes from actual paid registrations through March 15, 2027 — and goes back to fund our own projects.
4. It costs less than you think, especially together
Registration is $369. Sharing a ride and a room cuts the cost per person a lot — the Savings Calculator shows what a typical carpool-and-room-share trip looks like in two minutes.
5. For our community: we bring Rotary home
Ignite is where projects get started, partners get found, and service ideas spread. What we learn in Walla Walla turns into what we do here.
What members said about 2026
"Energizing! Great speakers, very motivational. Venue was great, downtown Walla Walla was easy to walk, cute and lively."
"Energizing and educational. Key to igniting new ideas for clubs."
"Great opportunity for networking and broaden relationships with peer clubs."
"Excellent. Don't miss next year."
The ask
"Let's go as a club. Register by March 15, find a carpool buddy, and let's put our name at the top of the leaderboard."
The 30-second version
"Ignite '27 is April 15–18 in Walla Walla. It's four days of inspiration, and when we go together our club can win up to $1,000 for our foundation, plus grants and rebates. Sharing rides and rooms keeps it affordable. Register by March 15 and let's bring our club."
Make it ours
Fill these in and they go into the copied story. They save on this device like the rest of the plan.
Step 1
Club Promotion Plan
Fill in the boxes as a club board or committee. It saves as you type, and you can print it or save it as a PDF to hand to your president.
Plan at a glance
Plan progress
0 of 9 done
Each line ticks itself off as you fill in the boxes below — and it prints with your plan, so your board can see what's done and what's left.
- Club name chosen
- Roster size entered
- Target registrants set
- Club lead named
- Names listed for every group(0 of 5)
- Every channel has a plan(0 of 10)
- Target set for every month(0 of 6)
- Check-in rhythm made your own
- Objection answers in your own words
Target math
Add your July 1 roster size and target registrants above and the percentage, division, and winning zone fill themselves in here.
Who you're talking to
Different members need different asks. The line under each heading is a starting message — list the actual names you're going after.
How the name boxes work
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Type names in the boxes below — for example "Mary, Joe, Rosa" — one group per box.
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Nothing pops up when you type, and that's normal. The names are being saved on this computer as you go.
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Close the page and come back later: the names are still there. They also print under each group when you press "Save Plan as PDF".
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Use them as a call list. When someone registers, write "registered" next to their name or move them out of the box.
Been before
New program, new city, same friends — and our standing depends on people like you returning.
Type names here. They save as you type.
Never attended
Walkable Walla Walla, wine country in spring, practical ideas for our club — and you'd go with us.
Type names here. They save as you type.
Spouses & guests
Ignite '27 is designed for partners, and every registered guest counts toward our club's percentage.
Type names here. They save as you type.
Under 35
Young Professionals (23–35) have their own track, and each one adds an extra point to the race.
Type names here. They save as you type.
Busy or on the fence
The savings calculator shows what it really costs when we share a room and carpool.
Type names here. They save as you type.
Channels & cadence
How these boxes work
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Type when or how often you'll use each channel — for example "Every 3rd meeting" or "Weekly on Facebook".
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Nothing pops up when you type, and that's normal. Each one saves on this computer as you go.
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Close the page and come back later, and what you typed is still there.
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Press "Save Plan as PDF" and every channel you filled in shows up in your printed plan. Blank ones stay blank.
Club meeting pitch
30-second or 2-minute, from the scripts
Board agenda item
Standing item every board meeting
Club newsletter
Leaderboard screenshot + one link
Group chat
Short weekly nudge, no long paragraphs
Social posts
Members post from the club's shareable link
Personal asks
Phone or in-person — the biggest driver
Bring-a-guest evening
Dinner or coffee, hand out the printed flyer
Registration table at the door
People register on the spot
Carpool / travel together
Club-organized — pair with another club if needed
Under-35 push
Direct ask to each young member and their network
Timeline to March 15
- October
Name the lead, set the target, board approval and budget, dates on the calendar, launch at a meeting.
- November
First push: personal asks, guest evening, social posts, standings in the newsletter.
- December
Holiday angle — the gift of a weekend together — and a New Year tease.
- January
Program reveal, new-year reset, room-share and carpool planning, chase the $250 first-to-25% grant.
- February
Final sprint: weekly nudges, one-on-one follow-up, registration table at every meeting.
- March 1–15
Last call: daily count, personal calls, register them on the spot. Club race closes March 15.
- After Mar 15
Milestone targets are your own club's plan. The first club in the district to reach 25% earns a $250 club grant, and the first to reach 75% earns VIP seating at the Friday plenary — both from actual paid conference registrations.
Objections & responses
"It's expensive."
"I don't have the time."
"I'll do it later."
"Who am I going with?"
"I've never been to a district conference."
"Save Plan as PDF" opens your browser's print dialog — choose "Save as PDF". Your plan is stored only in this browser, on this device.
Ready-to-Read Meeting Scripts
Words for your next club meeting. Lead with value and shared excitement — invite, don't pressure.
For announcements at the start or end of a meeting.
Write Your Club's Promo in Seconds
Tell us about your club and your event — our AI-powered writer drafts ready-to-post social media and email copy you can copy and share. Built for club presidents and conference champions.
Step 4
Printable & Shareable Materials
Print the club flyer for your meeting tables and attach the presentation to your next board meeting.
Club Meeting Presentation — Customizable with Your Rotary Club Name
Customizable with your Rotary club's name: pick your club and its name goes on the slides. 9 slides — the conference story, the House of Friendship, the Bring Your Club Race, costs, and a registration QR — with speaker notes under every slide. Prefer no customization? There's also a ready-to-use general version below.
Made on your device — nothing is saved or sent. Read the speaker notes under each slide as you present.
Club Meeting Presentation — Ready-to-Use (General)
The full 9-slide presentation, already written for any club — just download and share. No setup needed.
Download Presentation (PPTX)Site Cheat Sheet
One-page tour of the race site. Handy for club visits and emails.
- The two links to remember: race.igniterotary.org/2027 and register.igniterotary.org/2027
- A page-by-page guide: live standings, savings calculator, and the champion toolkit
- The prizes, club rebates, and the special 23–35 rate
- Quick tips for promoting to your club
Printable Club Flyer
Opens a one-page flyer you can personalize with your club's name, then print with one button. Great for meeting tables.
Open Printable FlyerClub Visit Speaker Guide
A 3–4 minute script, pocket talking points, and member Q&A for District Governors or anyone visiting a club. Opens a page you can print with one button.
Open Speaker GuideFoldable Table Tent
A two-sided sign for meeting tables. Print on heavy paper, fold in half, and stand it up. Optional club name.
Open Table TentKeep These Handy
Questions? Contact info@igniterotary.org